Open seat · Estimating & Admin · Branson, MO
Estimator
Build every proposal, Xactimate estimate and material order fast and right, so reps stay in the field and production orders exactly what was sold.
- Pay
- $50k to $58k a year, by tier
- Type
- Full time · Salary
- Reports to
- Lead Estimator
- Vehicle
- Shared office vehicle when needed
Why this seat exists
What a great Estimator does here.
The Estimator builds every XBuild proposal, Xactimate estimate and material order, fast and right, so reps stay in the field and production orders exactly what was sold. Training one person to estimate all seven trades is far easier than training every rep.
- Reports to
- Lead Estimator (the General Manager or Owner until that seat is hired)
- Works most with
- Design Consultants, Inside Sales, the Production Coordinator, Superintendents
- Hours
- 8:00 AM to 5:00 PM, Monday to Friday, at the office; adjuster meetings as scheduled
Success looks like
- 90% of proposals ready to present within 24 hours of the inspection.
- 75% of closed jobs with Actual Cost within 5% of Planned Cost.
- No more than 5% of completed jobs with a missed-item change order.
A day in this seat
Your daily schedule.
- 7:45 AMEstimating board: every Designing job and its 24-hour clock, plus today's carrier follow-ups.
- 8:00 AMMorning meeting.
- 8:30 AM to 12:00 PMBuild proposals, oldest clock first. Roofs and gutters get built from the aerial before the visit when possible.
- 12:00 PMCheck for new F01H Wrap-ups, which put jobs in Designing.
- 1:00 PM to 3:30 PMInsurance: Xactimate estimates, supplements, carrier follow-ups and adjuster meeting notes.
- 3:30 PM to 4:30 PMMaterial and work orders for newly signed jobs, and change-order pricing.
- 4:30 PMEvery Designing job on track to be Ready to Present within 24 hours, and zero overdue tasks.
The rhythm
Your week, month and quarter.
- Monday
- Supplier price check: SRS, ABC Supply, 417 Lumber, Home Depot, Sherwin-Williams
- Tuesday
- One-on-one with your manager on your Pulse scorecard
- Thursday
- Production meeting: re-orders and missed items from last week
- Friday
- Accuracy review: every job closed this week, Actual vs. Planned Cost
- Monthly
- Price book and lane checklist updates with the General Manager
- Quarter end
- Tier review
The job, step by step
Exactly what this seat does.
This is the same step-by-step list that goes in the Estimator employment agreement, so there's never a question about what the job is.
01Designing: the proposal (Retail)
- The job arrives when the Design Consultant completes the F01H Wrap-up. Your task is "Build the estimate in XBuild within 24 hours."
- Read the Walk-Around form and every trade form, then the photos, video, measurements, aerial report and the homeowner's wants and budget.
- Anything missing that you need: send it back to the rep that hour, in a note on the job and a text. Never guess a measurement.
- Build the XBuild proposal from the lane checklist: the main system and its upgrade option, plus the add-on upgrades for each lane.
- Price everything from the price book and check the margin meets the target before it goes out. Customer-facing pages never show the internal option names.
- Build the material order from the estimate, and set Planned Cost on the job.
- For a metal roof, build the cut list the Metal Order Approval needs.
- Complete the Proposal Built task. That moves the job to Ready to Present and sends Inside Sales the "Book the presentation" task.
Done when: the proposal, material order and Planned Cost are complete, and the Proposal Built task is marked done within 24 hours of the inspection.
02Estimating: the Xactimate estimate (Insurance)
- Complete "Build the Xactimate estimate from the insurance inspection form and submit it to the carrier within 8 days of the inspection."
- Use every the insurance inspection form photo, measurement and code item, and write the line items the carrier's program requires.
- Submit to the carrier, then move the job to Submitted to Carrier.
03Submitted to Carrier
- Confirm the carrier received the estimate, and schedule an adjuster meeting if one is needed, with the Design Consultant invited.
- Upload the estimate and photos to the program portal and update its status (Westhill and other programs).
- Day 7 with no answer: follow up with the carrier, and note what they said.
- After every adjuster meeting, log the outcome on the job the same day.
04Supplement Pending
- Build the supplement: line items, photos, measurements and code items. Submit it the same day the job enters this status, and send the text.
- Day 7 with no answer: follow up with the carrier.
- Carrier approves: move the job to Carrier Approved for Inside Sales.
05Change orders
- Price every change the homeowner or field asks for from the price book within 1 business day.
- The Superintendent confirms it can be built; the Design Consultant gets it signed.
- Over $2,500, or under the margin floor: needs the General Manager's OK first.
06Material and work orders
- Every signed job's material order matches the estimate, by lane, with waste factors from the lane checklist.
- Write each sub's scope and price for the Production Coordinator's work orders.
07Accuracy loop
- Every Friday, compare Actual Cost with Planned Cost on every job closed that week.
- Any job more than 5% off: write the cause and the fix in the price book or lane checklist.
- Review every missed-item change order and re-order with the Production Coordinator, and fix the checklist so it can't happen again.
Pay, tiers and how you're measured
Earn the next tier with your numbers.
Tier 1 · start
$50k
Tier 2
$54k
Tier 3
$58k
You start at Tier 1 ($50k) unless your offer letter says otherwise. A quarter counts only with at least 20 closed jobs. Hold the next tier's column for two quarters in a row, after six months in your tier, to earn it.
$50,000 to $58,000 per year, paid as a salary. Nobody at Big Chief earns commission; the team shares in the profit together.
| KPI | How it's measured | Tier 1 · $50k | Tier 2 · $54k | Tier 3 · $58k |
|---|---|---|---|---|
| Proposal turnaround | Inspection run (Designing) to Ready to Present | 90% within 24 hours | 95% within 24 hours | 95% within 12 hours |
| Cost accuracy | Closed jobs with Actual Cost within ±5% of Planned Cost | 75% | 85% | 92% |
| Missed items | Completed jobs with a Missed-Item Change Order | At most 5% | At most 3% | At most 2% |
| Re-orders | Re-orders per 10 completed jobs (shared with the Production Coordinator) | At most 1.5 | At most 1 | At most 0.5 |
| Carrier cycle | Median days from Submitted to Carrier to Carrier Approved | At most 14 days | At most 10 days | At most 7 days |
Where this seat leads
Career path and your first 90 days.
Inside Sales → Estimator → Lead Estimator, by holding Estimator Tier 3.
Days 1 to 30
Learn XBuild, Xactimate, the lane checklists and the price book; build proposals with your manager checking each one.
Days 31 to 60
Every proposal within 24 hours; every insurance estimate within 8 days of the inspection.
Days 61 to 90
On pace for every Tier 1 number, with the Friday accuracy review running every week.
Is this you?
Who does great in this seat.
This seat fits you if
- You like getting the numbers exactly right
- You enjoy learning every trade's materials
- You like a desk seat with real impact
It isn't for you if
- Detail work bores you
- You'd rather be selling in the field
What we look for
- Estimating, Xactimate or supplier-counter experience in roofing or exteriors
- Very accurate with numbers and measurements
- Fast: proposals out within 24 hours of the inspection
- Comfortable with software (XBuild, Xactimate, JobNimbus, spreadsheets)
- Calm and clear with adjusters and reps
Not this seat's job
- Field work, presenting proposals, collecting deposits, or placing orders with suppliers.
Every seat at Big Chief owns its own work. Anything outside your seat goes to the seat that owns it.
Benefits
Taking care of the people who take care of homes.
Paid time off
0 to 2 years of service: 15 days per year. 3 to 5 years: 18 days per year. 6 to 9 years: 21 days per year. 10 or more years: 26 days per year.
Christmas break
The company closes from Christmas Eve through New Year's Day, and it is paid for everyone.
TableRock Health
Big Chief pays 100% of a TableRock Health direct primary care membership for every employee, spouse and dependent.
401(k)
A 401(k) through our PEO, with a 100% match on the first 4% you save.
Life insurance and disability
Company-paid $50,000 life insurance and short-term disability.
Profit share
A quarterly share of profit above plan.
The Better Life Fund
After 90 days we contribute $500 per year, after 2 to 4 years $1,000 per year, and after 5 or more years $2,000 per year toward your goals.
Paid training
Paid training on every system and process in your seat, plus a written agreement that spells out the job.
How hiring works
Six steps, and you'll always know where you stand.
- 01
Apply
About 5 minutes. Tell us about you and the seat you want.
- 02
Fit Assessment
About 15 minutes on how you like to work. It helps us match you to the right seat, even if it's not the one you applied for.
- 03
Phone call
A short call to answer your questions and ours.
- 04
Interview
At our Branson office, with the seat's manager.
- 05
Ride-along or working interview
See the seat for real, and let us see you in it.
- 06
Offer and seat agreement
Your offer comes with the written agreement for your seat: duties, schedule, KPIs and pay tiers.
Ready?
Apply for Estimator.
About 5 minutes for the application, then the 15-minute Fit Assessment. Read this page first: the application asks about it.
Protect the house once. Enjoy it for good.
We have several payment options. Split your project into easy monthly payments, or do it now and pay later.
Every Free Estimate includes a gift card to both Texas Roadhouse and The Social Birdy.