Open seat · Estimating & Admin · Branson, MO
Data Admin
Make sure every sold file is complete, every permit is in hand before the start, and every closed job's data is clean. Big Chief's entry seat for high-potential hires.
- Pay
- $38k to $44k a year, by tier
- Type
- Full time · Overtime-eligible
- Reports to
- Lead Estimator
- Vehicle
- Shared office vehicle when needed
Why this seat exists
What a great Data Admin does here.
The Data Admin makes sure every sold file is complete, every permit is in hand before the start, and every closed job's data is clean, so production never starts blind and Pulse's numbers are right. It's entry seat for high-potential hires.
- Reports to
- Lead Estimator (the General Manager or Owner until that seat is hired)
- Works most with
- Inside Sales, Design Consultants, the Production Coordinator, Accounting
- Hours
- 8:00 AM to 5:00 PM, Monday to Friday, at the office
Success looks like
- 90% of signed jobs with a complete packet within 24 hours.
- 90% of jobs with the permit pulled before the start date.
- 90% of closed jobs with every required field filled.
A day in this seat
Your daily schedule.
- 7:45 AMList every job that signed since yesterday morning, and every permit due for the next two weeks of starts.
- 8:00 AMMorning meeting.
- 8:30 AMSold Job Packets for yesterday's signed jobs.
- 10:00 AMPermit and HOA applications and follow-ups.
- 1:00 PMClose-out field check on jobs that closed yesterday.
- 3:00 PMFix the items on Pulse's Corrections page; back up Inside Sales on the phones when asked.
- 4:30 PMZero overdue tasks.
The rhythm
Your week, month and quarter.
- Monday
- Permit status list to the Production Coordinator for the next two weeks of starts
- Tuesday
- One-on-one with your manager
- Thursday
- Production meeting: permits for upcoming starts
- Friday
- Close-out report: closed jobs missing fields, and who's fixing each
- Monthly
- Clean up Lead Source, Sales Rep and Setter on last month's new jobs
- Quarter end
- Tier review
The job, step by step
Exactly what this seat does.
This is the same step-by-step list that goes in the Data Admin employment agreement, so there's never a question about what the job is.
01The Sold Job Packet (Signed, within 24 hours)
- Open the rep's Signed Proposal Handoff and check the packet is all there: the signed contract with options, colors and selections; measurements, photos and video; the lane estimate checklist; financing approval or deposit; on insurance jobs the claim
- number, adjuster scope and supplement needs; access, pets, HOA and permits; and anything promised that isn't in the contract.
- Anything missing goes back to the rep the same day in a note and a text, not forward to production.
- Check the job fields: Lead Source, Sales Rep, Setter, Estimator, Lane and Contract amount, with Planned Cost from the Estimator.
- Fill the Packet Complete date.
Done when: the Packet Complete date is filled within 24 hours of signing, with nothing missing.
02Permits and HOA (Pre-Construction)
- Complete "Check the handoff form for permit and HOA needs; apply where needed" the day the job enters Pre-Construction.
- Check the city or county rules for the address (Branson, Hollister, Forsyth, Kimberling City and the rest of Taney, Stone and Barry counties) and any HOA approval the homeowner needs.
- Apply, pay the fee on the company card, and add a note with the application date and expected approval.
- Follow up every 2 business days until it's approved.
- Upload the permit to the job and fill Permit Pulled. Tell the Production Coordinator the same day.
Done when: the permit is on the job and Permit Pulled is filled before the start date.
03Clean close-out (Closed)
- The day after a job closes, check every required field: Lane, Contract, Planned and Actual Cost, Superintendent, Build Days, Punch Items, Warranty Registered, Date Start and Date End.
- Fill what you can from the file; for anything else, task the seat that owns it, due in 1 business day.
04Data hygiene
- Clear every item on Pulse's Corrections page within 2 business days.
- Never delete a job or contact; ask the Office Manager to merge duplicates.
05Backup on the phones
- When Inside Sales is out or at lunch, answer new leads within 15 minutes and book them using the same steps in the Inside Sales tab.
Pay, tiers and how you're measured
Earn the next tier with your numbers.
Tier 1 · start
$38k
Tier 2
$41k
Tier 3
$44k
You start at Tier 1 ($38k) unless your offer letter says otherwise. Hold the next tier's column for two quarters in a row, after six months in your tier, to earn it.
$38,000 to $44,000 per year, paid as a salary. This seat is overtime-eligible: every hour over 40 in a week is paid at time and a half. Nobody at Big Chief earns commission; the team shares in the profit together.
| KPI | How it's measured | Tier 1 · $38k | Tier 2 · $41k | Tier 3 · $44k |
|---|---|---|---|---|
| Packet complete | Signed to Packet Complete within 24 hours | 90% | 95% | 98% |
| Permits ready | Permit Pulled before the start (Date Start) | 90% | 95% | 100% |
| Clean close-out | Closed jobs with every required field filled (Lane, Contract, Planned and Actual Cost, Superintendent, Build Days, Punch Items, Warranty Registered, Date Start and End) | 90% | 95% | 100% |
Where this seat leads
Career path and your first 90 days.
Data Admin → Inside Sales or Production Coordinator.
Days 1 to 30
Learn the handoff form, the packet checklist, the permit offices and Pulse's Corrections page; build packets with your manager checking each one.
Days 31 to 60
Every packet within 24 hours and every permit tracked to approval.
Days 61 to 90
On pace for all three Tier 1 numbers.
Is this you?
Who does great in this seat.
This seat fits you if
- You love a clean, finished checklist
- You want an entry seat with a real path up
- You notice the small things
It isn't for you if
- You want a role with lots of variety and no routine
- Data entry would drive you crazy
What we look for
- Very detail-oriented and organized
- Comfortable with software and data entry; quick to learn new systems
- Follows a checklist every time
- Clear on the phone with permit offices and suppliers
- Wants to grow into Inside Sales or Production Coordinator
Not this seat's job
- Pricing, estimates, ordering, scheduling, or collecting money.
Every seat at Big Chief owns its own work. Anything outside your seat goes to the seat that owns it.
Benefits
Taking care of the people who take care of homes.
Paid time off
0 to 2 years of service: 15 days per year. 3 to 5 years: 18 days per year. 6 to 9 years: 21 days per year. 10 or more years: 26 days per year.
Christmas break
The company closes from Christmas Eve through New Year's Day, and it is paid for everyone.
TableRock Health
Big Chief pays 100% of a TableRock Health direct primary care membership for every employee, spouse and dependent.
401(k)
A 401(k) through our PEO, with a 100% match on the first 4% you save.
Life insurance and disability
Company-paid $50,000 life insurance and short-term disability.
Profit share
A quarterly share of profit above plan.
The Better Life Fund
After 90 days we contribute $500 per year, after 2 to 4 years $1,000 per year, and after 5 or more years $2,000 per year toward your goals.
Paid training
Paid training on every system and process in your seat, plus a written agreement that spells out the job.
How hiring works
Six steps, and you'll always know where you stand.
- 01
Apply
About 5 minutes. Tell us about you and the seat you want.
- 02
Fit Assessment
About 15 minutes on how you like to work. It helps us match you to the right seat, even if it's not the one you applied for.
- 03
Phone call
A short call to answer your questions and ours.
- 04
Interview
At our Branson office, with the seat's manager.
- 05
Ride-along or working interview
See the seat for real, and let us see you in it.
- 06
Offer and seat agreement
Your offer comes with the written agreement for your seat: duties, schedule, KPIs and pay tiers.
Ready?
Apply for Data Admin.
About 5 minutes for the application, then the 15-minute Fit Assessment. Read this page first: the application asks about it.
Protect the house once. Enjoy it for good.
We have several payment options. Split your project into easy monthly payments, or do it now and pay later.
Every Free Estimate includes a gift card to both Texas Roadhouse and The Social Birdy.