Open seat · Office · Branson, MO
Accounting / Bookkeeper
Keep the books right and on time: every transaction coded, every account reconciled, every paid job costed and closed, and the month closed early enough to run the business by it.
- Pay
- $48k to $56k a year, by tier
- Type
- Full time · Overtime-eligible
- Reports to
- Office Manager
- Vehicle
- Shared office vehicle when needed
Why this seat exists
What a great Accounting / Bookkeeper does here.
The Bookkeeper keeps the books right and on time: every transaction coded, every account reconciled, every paid job costed and closed, and the month closed early enough to manage the business by it.
- Reports to
- Office Manager
- Works most with
- Receivables & Warranty Admin, the Estimator (actual vs. planned cost), the Production Manager, Big Chief's CPA
- Hours
- 8:00 AM to 5:00 PM, Monday to Friday, at the office
Success looks like
- 90% of paid jobs with Actual Cost in and the job Closed within 7 days.
- Every month's books closed by the 10th.
A day in this seat
Your daily schedule.
- 8:00 AMMorning meeting.
- 8:30 AMCategorize yesterday's bank and card transactions in QuickBooks.
- 10:00 AMPaid jobs: job costing, the JobNimbus forms, then close the job.
- 1:00 PMReconciliations and coding checks on bills and payments.
- 3:00 PMPulse finance pages: the QuickBooks sync is current and every account maps to a category.
- 4:30 PMZero overdue tasks.
The rhythm
Your week, month and quarter.
- Monday
- Receivables aging and a draft P&L for the Office Manager and General Manager
- Tuesday
- One-on-one with the Office Manager
- Wednesday
- Check payroll entries in payday weeks
- Friday
- Job-cost report: jobs closed this week and their actual margin, to the Office Manager and Estimator
- By the 10th of each month
- Month closed (see the steps below)
- Quarter end
- CPA package; Salaries ÷ revenue and net profit vs. plan for the General Manager to enter in Pulse
- January
- 1099s for subs by January 31; year-end package for the CPA
The job, step by step
Exactly what this seat does.
This is the same step-by-step list that goes in the Accounting / Bookkeeper employment agreement, so there's never a question about what the job is.
01Daily bookkeeping
- Categorize every bank and card transaction from the day before, matched to its job where it has one.
- Check every bill the Office Manager entered is coded to the right job and category.
- Anything you can't identify: ask the person who spent it that day, and don't guess.
02Paid jobs: costing and close (Paid, limit 5 days)
- When a job reaches Paid, open its material orders, work orders and bills, and enter Actual Cost in JobNimbus.
- Complete "Complete Paid."
- Check the job's required fields are filled (with the Data Admin), then complete "Complete Closed; complete this task when job costing is done." That closes the job.
- Any job with actual margin under the target: flag it to the Office Manager and Estimator in your Friday report.
Done when: Actual Cost is in and the job is Closed within 7 days of Paid.
03Month-end close (by the 10th)
- Every bank, card and loan account reconciled to its statement.
- All revenue, job costs and payroll for the month posted.
- Accruals and adjustments entered and explained in a note.
- A draft P&L and balance sheet to the Office Manager by the 8th.
- The Office Manager reviews it with the General Manager and enters the close day in Pulse.
Done when: the month is closed and reviewed by the 10th.
04Pulse finance checks
- Check the QuickBooks to Pulse sync ran (Pulse's Finances sync page) every day.
- Map any new QuickBooks account to its category on the Finance categories page the day it appears.
05Quarter and year end
- Within 10 days of quarter end, give the General Manager trailing-12-month salaries ÷ revenue and the quarter's net profit vs. plan.
- Every January, send 1099s to subs by January 31 and the year-end package to the CPA.
Pay, tiers and how you're measured
Earn the next tier with your numbers.
Tier 1 · start
$48k
Tier 2
$52k
Tier 3
$56k
You start at Tier 1 ($48k) unless your offer letter says otherwise. Hold the next tier's column for two quarters in a row, after six months in your tier, to earn it.
$48,000 to $56,000 per year, paid as a salary. This seat is overtime-eligible: every hour over 40 in a week is paid at time and a half. Nobody at Big Chief earns commission; the team shares in the profit together.
| KPI | How it's measured | Tier 1 · $48k | Tier 2 · $52k | Tier 3 · $56k |
|---|---|---|---|---|
| Job cost closed | Paid jobs with Actual Cost in and the job Closed within 7 days | 90% | 95% | 100% |
| Books closed (QuickBooks) | Latest day of the month the books were closed this quarter (entered in Pulse) | The 10th | The 8th | The 5th |
Where this seat leads
Career path and your first 90 days.
Accounting / Bookkeeper → Office Manager.
Days 1 to 30
Learn QuickBooks, the Profit Tracker, the JobNimbus forms, and the Pulse finance pages; cost paid jobs with the Office Manager checking each one.
Days 31 to 60
Close the month by the 10th; every paid job closed within 7 days.
Days 61 to 90
On pace for both Tier 1 numbers.
Is this you?
Who does great in this seat.
This seat fits you if
- You love when the numbers tie out
- You like a steady monthly rhythm
- You want a path to Office Manager
It isn't for you if
- Routine and deadlines feel confining
- You'd rather be on the phone with customers all day
What we look for
- Bookkeeping experience in QuickBooks Online, construction or job costing preferred
- Reconciles to the penny and closes the month on schedule
- Organized and discreet with company and payroll information
- Comfortable with spreadsheets
- Degree or certification in accounting is a plus
Not this seat's job
- Collections calls, payroll changes, or approving payments.
Every seat at Big Chief owns its own work. Anything outside your seat goes to the seat that owns it.
Benefits
Taking care of the people who take care of homes.
Paid time off
0 to 2 years of service: 15 days per year. 3 to 5 years: 18 days per year. 6 to 9 years: 21 days per year. 10 or more years: 26 days per year.
Christmas break
The company closes from Christmas Eve through New Year's Day, and it is paid for everyone.
TableRock Health
Big Chief pays 100% of a TableRock Health direct primary care membership for every employee, spouse and dependent.
401(k)
A 401(k) through our PEO, with a 100% match on the first 4% you save.
Life insurance and disability
Company-paid $50,000 life insurance and short-term disability.
Profit share
A quarterly share of profit above plan.
The Better Life Fund
After 90 days we contribute $500 per year, after 2 to 4 years $1,000 per year, and after 5 or more years $2,000 per year toward your goals.
Paid training
Paid training on every system and process in your seat, plus a written agreement that spells out the job.
How hiring works
Six steps, and you'll always know where you stand.
- 01
Apply
About 5 minutes. Tell us about you and the seat you want.
- 02
Fit Assessment
About 15 minutes on how you like to work. It helps us match you to the right seat, even if it's not the one you applied for.
- 03
Phone call
A short call to answer your questions and ours.
- 04
Interview
At our Branson office, with the seat's manager.
- 05
Ride-along or working interview
See the seat for real, and let us see you in it.
- 06
Offer and seat agreement
Your offer comes with the written agreement for your seat: duties, schedule, KPIs and pay tiers.
Ready?
Apply for Accounting / Bookkeeper.
About 5 minutes for the application, then the 15-minute Fit Assessment. Read this page first: the application asks about it.
Protect the house once. Enjoy it for good.
We have several payment options. Split your project into easy monthly payments, or do it now and pay later.
Every Free Estimate includes a gift card to both Texas Roadhouse and The Social Birdy.